Work will not be accepted by email. You must proof-read and correct all errors. Enjoy! Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. If your application is accepted, youll be notified of your new deadline or circumstances either by email, letter or in person. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). These are referred to as extenuating circumstances. Such students do not need to submit a separate EC application as an extension will be automatically granted as per their SoRA.If a student who already has a SoRA extension in place needs additional time and the grounds for EC are met, they are able to apply for further extensions using this process. Advertise a vacancy on our platform today. You can find the full enhanced Extenuating Circumstances procedure here. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. If you had a SoRA extension, please state the date after the SoRA extension was granted. There is no official limit for conventional ECs, but anything over 12 weeks can only be authorised by the Joint Faculty. Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). We may be able to support you better through, Submit your EC application as soon as possible. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. London, E16 2RD If you're struggling with situations beyond your control, extenuating circumstances could help. This is a guide to the UCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. The evidence must be amedical certificate or letter signed by a registered doctor verifyingtheillness. EMC Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. If you are disabled or have a health condition that you feel might impact on your ability to perform in assessments, you can apply for reasonable adjustments to your assessment(s). It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Self-Certified claims must be submitted before the assessment deadline/ date. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Etymology We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. ECs are designed for emergencies. It would be a good idea to speak with Fabien, if you can, alongside submitting your EC claim so that he can advise you on how best to deal with what has come up. Please pay careful attention to details in individual modules and make sure you are aware of the deadline stated on Moodle. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. You can find a guide to submitting your claim on Portico on the UCL website. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. EMC ANYWAYYY enough about meeee plz dont leave me hanging. Students are strongly advised to notify the department in advance if Extenuating Circumstances are likely to prevent them from meeting a coursework submission deadline. exams) to the next assessment period. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. Step 2: gather the relevant evidence for your application. Appeals should be submitted within 10 working days of receiving your outcome. What are extenuating circumstances for financial aid? All Extenuating Circumstances claims must now be submitted on Portico. Do Share & Care schemes work for student accommodation? Original deadline is 1/5/23 and student has a SoRA extending this to 8/5/23. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Source: Glenn Cartsens Peters/Unsplash. EMC See Section 2.9: If you miss the deadline for EC claims. This means that students can self-certify without providing evidence for up to two separate periods within the 2022-23 academic session. Where a student with a disability or long-term condition needs regular extensions to coursework deadlines thisshouldbe explicitly stated in theSummary of Reasonable Adjustments(SoRA). We are not able to process ECs or respond to queries that are submtited by non-IOE students. To contact the IOE EC team, please email [email protected] further information visit the UCL Academic Manual. Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If your evidence isnt written in English, you must provide a notarised translation. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply. Applying for an EC STEP 1. Figures captions and table titles. Letter from your doctor or medical practitioner). Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. /Tx BMC endstream endobj 443 0 obj <>/Subtype/Form/Type/XObject>>stream Short-term support for illness, bereavement or other unexpected emergencies. See the assessment regulations. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. If you can imagine it, theres probably a society for it. Although we encourage you to discuss coursework with others, the final product must be your own work. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. What falls under extenuating circumstances? If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Here are three students sharing their experiences of applying for financial support from us. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. /Tx BMC Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. You are welcome, for example, to discuss coursework papers with other students, but there should not be substantial overlap in the text of the coursework papers submitted. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Theywontusually accept things such as viruses, disk corruption, printer problems etc. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. UCL have a Self-Certification Policy in place for the 2022/23 academic year. how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl Raise an Extenuating Circumstances claim via the Student Enquiry Centre A comprehensive guide on submitting an EC claim can be found here: Guide to submitting your claim on Portico. You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Examination stress is a common experience and not usually considered an extenuating circumstance. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream You will also be notified of the outcome of your claim via Portico. On the application form you will be asked to state your deadline this should be the most recent deadline. A decision cannot be made until your evidence is received. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. %%EOF endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream If you submit your essays online, chances are your extenuating circumstances form will also be online. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. SeeSection 1.5: Providing Supporting Evidence. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. After youve applied, youll need to wait for the decision. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: This will come into effect for 2024 applications (i.e. The source should always be stated below the table/figure. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. %PDF-1.6 % You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Detail of where to submit the form are in your Student Handbook. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. After that, it is your work, and we normally see it only in our capacity as examiners. HPpuVru0 /Tx BMC If you are not eligible for self-certification, you will be asked toprovide supporting evidence. endstream endobj 446 0 obj <>/Subtype/Form/Type/XObject>>stream Read the Extenuating Circumstances regulations before completing this form.2. Source: Shutterstock. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Victim of crime :Police/crime report - a crime number alone isnotacceptable. HA You will receive a written response as soon as possible. EMC Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You can self-certify for ECs within certain conditions. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. *'"&0M" f? Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email HPpuVru0 Processing time will depend on the institutions policy, but its usually between one and five working days. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. Scans or electronic copies of maps, tables, etc., are often acceptable, but the source must be noted. Applying for an EC using self-certification. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ This step-by-step guide will clarify how to do that. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. This obviously depends on the nature of your EC, but if you are unwell, you should provide a doctors note. You can make an EC claim through Portico. Step 1: consider whether you are eligible to apply Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. Ifyou are still unhappy after the review, you. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. Together,wecanmake the world around usbetter, on campus and beyond. However, you will need to explain why you didnt submit your EC on time. You can only request deferrals 2 weeks in advance of the event. Some other situations beyond your control typically arent considered viable extenuating circumstances. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Make sure that the date you have requested is allowed under the claim type you are submitting. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. those being submitted from the autumn of 2023) alongside a series of other reforms to the application process (namely the Personal Statement . /Tx BMC Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly. If your reason for considering extenuating circumstances is medical, youll need to provide medical proof of your condition. For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. '!g^ A decision cannot be made until your evidence is received. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. and must cover the full period for which you are requesting mitigation. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. At this point it is too late. Letter or certificate froma doctor or other registered medical professional external totheUniversity. Then well be able to get back to you sooner and you can then plan around the decisions of the EC panel. Bereavement: You will be required to provide a death certificate. Not submit your assessment at the usual time, but have an opportunity . 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: For further information on Extenuating Circumstances, please visit the UCL Academic Manual. You are expected to only submit self-certified claims that meet the criteria set out in, Section 2.5: Grounds for Extenuating Circumstances, You can only self-certify before the assessment takes place. Our job is to make sure you feel supported every day. According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. But you cannot self-certify once the exam has started; you must provide evidence. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY there will be no penalty for submitting late). UCLs Grounds for ECs explain what will normally be considered. If you do not submit the requested evidence, your claim will normally be rejected. If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. University is a big, exciting place. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to . Is the claim supported by appropriate evidence? ECs are designed for emergencies. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. Help us make this site better by telling us what you think about this page, University of East London The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. endstream endobj 427 0 obj <>/Subtype/Form/Type/XObject>>stream Please avoid sending photographs that you think illustrate your condition. endstream endobj 429 0 obj <>/Subtype/Form/Type/XObject>>stream endstream endobj 448 0 obj <>stream Any claims submitted after the assessment has started must be accompanied by evidence.